BECOME AN EXHIBITOR
Become an Exhibitor
We appreciate the generous support of our industry partners who help make this meeting possible.
Sponsorship of the 2023 Conference not only provides us with the ability to bring together physicians from around the world, it provides sponsors with the unique opportunity to share new technologies and products with a highly specialized group of professionals.
In addition to a live and in-person meeting based in Sarasota, Florida, The meeting will also be available virtually, on-demand for 90 days following the weekend. We have in-person and virtual sponsorship opportunities to fit every goal and budget. Host a meal, set up a booth in the exhibit hall, or go virtual with a product demonstration video.
If you are interested in supporting this meeting, please download the prospectus. Feel free to call MD Meeting Designs at 877- 809-7525 with any questions, or email Michelle @
We strongly recommend you have a copy of your exhibitor agreement in hand as you read through this manual.
In the Exhibitor Kit you will find detailed information about:
- Exhibit Hall Logistics
- Important Deadlines
- Specifications for Deliverables
- Virtual Booth Instructions
- Badge Registration
- Shipping Information
EXHIBIT HALL SCHEDULE*
The Exhibits are open during all meeting times. Breakfast, Lunch, Breaks, and Receptions are key opportunities to connect with attendees and faculty at the live meeting. Please see AGENDA for details.
*Agenda is subject to change.
Thursday, February 23
|11:00 am – 5:00 pm||Exhibit Hall – INSTALLATION|
|There is a reception in the exhibit hall beginning at approximately 5:30 pm.
After 5:00 pm no installation work will be permitted.
|5:45 – 6:30 PM||EXHIBIT HALL OPENS – Welcome Reception in Exhibit Area
Friday, February, 24
|7:00 am – 6:30 pm||Exhibit Hall Hours – Breakfast, Lunch, Breaks and Reception|
Saturday, February 25
|7:00 am – 4:00 pm||Exhibit Hall Hours – Breakfast, Lunch, and Breaks (exhibits must stay open through afternoon Break)|
|4:00 pm – 7:00 pm||EXHIBIT HALL – DISMANTLE|
|Dismantle can begin after afternoon break, approximately 4:00 pm.
Exhibits need to be cleared from the exhibit area by 7:00 pm on Saturday. Please make your own arrangements to have your exhibits broken down and shipped out (see Outgoing Shipping, page 7).
Sunday, February 26
|7:30 am – 11:00 am||While the exhibit hall will not be open, Industry members are welcome to stay for the final half-day session and interact with the attendees on an informal basis.|
LIVE MEETING EXHIBIT HALL
Exhibits are in the Plaza 3 & 4 rooms on the Lobby Level of the hotel.
1. INCLUDED in the Exhibit Space:
- 1 6-foot skirted table
- 2 chairs
- 1 wastebasket
- Exhibit hall is carpeted
2. What is NOT included in Exhibit Space: Electrical outlets will NOT be provided.
If you need an electrical outlet or audiovisual equipment, please contact the hotel audiovisual vendor,
Inspire Solutions: Ellis Davis | firstname.lastname@example.org | 941-309-2239
3. Your exhibit materials must fit within your allocated space.
4. Your final location on the exhibit floor will be emailed to you prior to the meeting.
5. Exhibitors will NOT be able to change the location of their exhibit space onsite without prior approval.